The Recharges dashboard is the overview for all of your recharges. They are split in to two categories:
In progress - recharges have either not been locked or are not fully posted and so there remains some work to do to finalise them
Complete - recharges have been fully posted and locked and there is no further work needs to be done.
For each recharge you will see the following information:
Date range of the recharge
Rules included in the recharge
When the recharge was created, and by who
Posted status (Not posted, Partially posted, Posted, Out of date)
Lock status (Locked or unlocked)
Link to the postings for the recharge
And in the additional menu under the three dots, you will have the option to:
Export the recharge to .xlsx
Delete the recharge
Note: You cannot delete a recharge which has been partially or fully posted back to the relevant accounting file. First you will need to void or delete the connected postings and then you will be able to delete the recharge
Each recharge displays a status relating to the postings for that recharge:
Not posted - this mean none of the postings for the recharge have yet been posted back to your accounting file
Partially posted - this means some of the postings for the recharge have been posted back to your accounting file, but you have more to do
Posted - this means all of your postings for the recharge have been posted back to your accounting file
Out of date - this means one or more of the postings which have been posted back to your accounting file, are now out of date and need to be updated
If your postings have become Out of date this can happen for a few of reasons:
New transactions are now being included in the recharge, which didn't exist at the time you created and posted the original recharge. This can can happen if:
You didn't sync Mayday before creating your recharge and so your data wasn't completely up to date
Late transactions being processed in your accounting file
Transactions are edited in the accounting file after posting recharges
When you next sync Mayday, the recharge will be recalculated using the most recent transaction details, which could impact the postings if something relevant changes
You added new rules before locking the recharge
If you created a new Mayday rule before locking your recharge, this would calculate a recharge amount in any unlocked recharge which would mean postings fall out of date and need to be updated
The best way to avoid postings becoming out of date is to always:
Ensure all your postings to the accounting file are complete before preparing your recharges
Sync Mayday before calculating recharges
Once you have reviewed your recharges and you're happy they are correct, lock the recharge before you post