This page is an overview of how to run your Recharges. For a more in depth look at this process, see this helpful article on running and reviewing recharges, and see this helpful article on how to post your recharges.
Sync your data
When you’re ready to run your recharges, first start by syncing your data using the sync button in the top left-hand menu, to make sure your data is completely up to date:
Create a new Recharge
Then, simply head to the Recharges dashboard page, select "+ New Recharge" and start building your recharge. You're in full control of which rules and what date period you want to a recharge for:
Once you've made your selection, click create and you're ready to review your transactions!
Running multiple recharges in the same period
You can run more than one recharge within the same period. This is useful when you’d like to run a section of your recharges separately or on a different time frame e.g. Payroll, as you can pick and choose which rules to include in a recharge.
To run an additional recharge for a period you've already recharged:
Head to the Recharges dashboard and click + New Recharge
Select the same month or custom period as your existing recharge
Mayday will automatically identify and pick up only the transactions not already included in your previous recharge(s) for that period
Review, adjust, and post as normal
Note: Each recharge run is stored separately on the dashboard, so you can always see a clear history of all recharges run within a period.
Review how recharge rules have been applied
The next page you see will display all of your transactions and the recharge rules that have been applied to each one. There are two views available:
Summary view groups the transactions together and you can choose to view these grouped by Rule or Account:
2. Details view shows a row for each transaction and the rule which has been applied:
You can review the transactions from either page and make any tweaks as necessary. You can click the deep link to Xero or QBO from the details view for a closer look at any of the transactions if needed.
Post Recharges to your accounting software
Once you are happy with how all of your transactions have been treated by the recharge rules, continue to ‘Postings’ to view each of the entity-to-entity recharges.
Here you can view all of your recharges, decide on VAT treatments, and select how you wish to post the recharges to your accounting file:
Either as a journal or as invoice and bill
In draft form or fully posted
Where relevant, which currency you’d like to post in
Then, in just one click, post your recharges back to your accounting file. It’s that easy!
Lock your Recharges
Don’t forget to lock the recharge to make sure that any subsequent change in your transaction data or recharge rules doesn’t affect the recharge.